The Award Tracking Application (ATA) was designed and developed in 2015 by Glyn (Wirrin) Bartlett
as his Wood Badge project. Initially the ATA was for use by his Cub Scout Unit. The ATA was presented to the
Moocooboolah Seeonee and, after favourable comments, Glyn expanded the ATA for use by all Cub Units.
After requests from other Units Glyn expanded The ATA to cater for all Units throughout Australia.
The ATA was then presented to Scouts Australia who subsequently encouraged Glyn to inform other Leaders
about the ATA through the Scouts Australia Facebook page. The ATA has been under constant review and development
ever since.
In 2018 Glyn received a Meritorious Service award, in part for his work on the ATA.
The ATA is an online application that allows Leaders, parents and youth members to record and track,
through a number of reports, the Award progress of youth members. It also has functionality to assist in the
running of the Group (e.g., Quartermaster, Treasurer).
The ATA caters for both the previous and the current award schemes.
The application is web based and therefore does not need the installation of any special software and is
compatible with all operating systems. Being web based, special consideration has been given to security to
ensure our youth members’ privacy.
Security features of the ATA are:
SSL encryption
Controls over who can add users of the application
Strong password requirements (at least eight characters long, containing at least one uppercase,
lowercase, numeric and special character)
Passwords are stored encrypted
Accounts are disabled after three incorrect password attempts on an account and need to be reset
by a Unit’s Leader or Administrator; or by using the password recover feature
All Leaders, Parents and youth members are granted access by an account holding Leader from
within their Unit; as the Leader knows the validity of the request
Leaders can only administer their own Unit members’ accounts
Leaders can see all the details of account holders only within their Unit and Group
Parents and guardians can only see the Award details of their children
Youth members can only see their own Award details
The setup and maintenance of Awards is done by an administrator
The application is designed to be easy and intuitive to use.
Features
The functionality includes a wide range of administration and reports including an Peak Award progress chart
(showing the number of elements to be completed by the awardee against the number of elements that should have,
ideally, been completed to date):
And a Membership Progression report:
Most reports can be copied to the clipboard, exported (csv, MS Excel, PDF) and printed.
The functionality available depends on your role (access level) and Unit. The ATA allows an individual
to have more than one role (e.g., Leader and parent, GL and Leader, Rover and Leader).
An overview of the Youth Member / Rover functionality:
You can view your history across all Units
Activities
Camps
Log - Summary
Hikes
Log - Abseiling
Log - Dives
Log - Paddling
Log - Rock Climbing
Log - Sailing
Major Events
Pen Pals
Administration
Account Details
Messages
Find OAS Help
Reports
Award Requirements List
Activity Logs Summary
Peak Award Path
Transcript of Awards
Resources
Program Planner
Resources
Help
Function Lookup
Parent (or other family member/guardian)
An overview of the Parent (or other family member/guardian) functionality:
You can view all your children in each Unit. You may need to request each Unit Leader
to attach your child to your account.
You can view each of your children's history across all Units
Activities
Activity - E1
Camps
Log - Summary
Hikes
Log - Abseiling
Log - Dives
Log - Paddling
Log - Rock Climbing
Log - Sailing
Major Events
Pen Pals
Administration
Account Details
Individual Details
Reports
Award Requirements List
Transcript of Awards
Resources
Resources
Help
Function Lookup
Report Issues/Request Functionality
Treasurer
An overview of the Treasurer functionality:
You can view all Units in the Group
Accounting
Create Group and Unit Accounts
Create reporting categories for Accounts
Income and Expenditure Categories
Income and Expenditure Lines
Administration
Account Details
Income and Expenditure Reporting Categories
Unit Accounts
Unit Funds
Reports
Committee Group Summary
Contacts
Group Email List
Personal Details
Audit
Accounts Audit
Reporting Categories Audit
Income and Expenditure Categories Audit
Income and Expenditure Lines Audit
Quartermaster
An overview of the Quartermaster functionality:
You can administer the stores details for the Group.
Administration
Account Details
Stock and Booking
Stores
Stores Issue
Stores Returns
Reports
Stores
Help
Function Lookup
Report Issues/Request Functionality
Joey Scout Leader
An overview of the Joey Scout Leader functionality:
Accounting
Create reporting categories for Accounts
Income and Expenditure Categories
Income and Expenditure Lines
Unit Funds
Activities
Activity – E1 Administration
Activity – E1
Event Approval Package
Camp Sites
Programs
Catering
Recipes
Sandwich Filling Guide
Meals
Event
Risks
Activity Pack - Approval
Camps
Log - Summary
Hikes
Log - Abseiling
Log - Dives
Log - Paddling
Log - Rock Climbing
Log - Sailing
Major Events
Pen Pals
Administration
Account Details
Account Status Update
Account Transfer
Account Youth Member Association
Attendance
Bulk Import Youth Members
Leader Administration
Meal Menus
New Chum
News Feed (Notices)
Patrols
Add Patrols for a Unit
Set your Unit's Patrols
Activity Patrol Youth Member Association
Reset Password
Waiting List
Youth Member Administration
Stock and Booking
Award Stock
Stores Booking
Stores Lite Recording
Bulk Update
Award
Event
Camp
Hike Record
NYP Award - Milestones
NYP Award - OAS
NYP Award - Other
Program Planner
Program Planner
Activity Awards
Award Requirements
Activity Types
Activity Themes
Program Type
Activities
Programs
Unit - Youth Members' Programs
Reports
Attendance
Award Requirements List
Awards Completed
Joey Mob List
Unit Activity
Unit Award Overview
Unit Summary
Transcript of Awards
NYP Reports
Attendance
Award Requirements List
Awards Completed
OAS Task Report
Progress Chart
Unit Award Overview
Transcript of Awards
Resources
Resources
View Awards
Leaders' Awards
Select Awardee
Help
Function Lookup
Report Issues/Request Functionality
Cub Scout Leader
An overview of the Cub Scout Leader functionality:
Accounting
Create reporting categories for Accounts
Income and Expenditure Categories
Income and Expenditure Lines
Unit Funds
Activities
Activity – E1 Administration
Activity – E1
Event Approval Package
Camp Sites
Programs
Catering
Recipes
Sandwich Filling Guide
Meals
Event
Risks
Activity Pack - Approval
Camps
Log - Summary
Hikes
Log - Abseiling
Log - Dives
Log - Paddling
Log - Rock Climbing
Log - Sailing
Major Events
Pen Pals
Administration
Account Details
Account Status Update
Account Transfer
Account - Youth Member Association
Attendance
Bulk Import Youth Members
Meal Menus
New Chum
News Feed (Notices)
Patrols
Add Patrols for a Unit
Set your Unit's Patrols
Activity Patrol Youth Member Association
Reset Password
Waiting List
Youth Member Administration
Stock and Booking
Award Stock
Stores Booking
Stores Lite Recording
Bulk Update
Award
Camp
Event
Hike Record
NYP Award - Milestones
NYP Award - OAS
NYP Award - Other
Program Planner
Program Planner
Activity Awards
Award Requirements
Activity Types
Activity Themes
Program Type
Activities
Programs
Unit - Youth Members' Programs
Reports
Attendance
Award Requirements List
Award Summary
Awards Completed
Boomerang Completion
Boomerang Summary
Cub Pack List
Grey Wolf
Pack Summary
Personal Details
Personal Details
Progress Chart
Unit Activity
Unit Award Overview
Transcript of Awards
NYP Reports
Attendance
Award Requirements List
Awards Completed
OAS Task Report
Progress Chart
Unit Award Overview
Transcript of Awards
Resources
Resources
View Awards
Leaders' Awards
Select Awardee
Help
Function Lookup
Report Issue/Request Functionality
Scout Leader
An overview of the Scout Leader functionality:
Accounting
Create reporting categories for Accounts
Income and Expenditure Categories
Income and Expenditure Lines
Unit Funds
Activities
Activity – E1 Administration
Activity – E1
Event Approval Package
Camp Sites
Programs
Catering
Recipes
Sandwich Filling Guide
Meals
Event
Risks
Activity Pack - Approval
Camps
Log - Summary
Hikes
Log - Abseiling
Log - Dives
Log - Paddling
Log - Rock Climbing
Log - Sailing
Major Events
Pen Pals
Administration
Account Details
Account Status Update
Account Transfer
Account - Youth Member Association
Attendance
Bulk Import Youth Members
Leader Administration
Meal Menus
New Chum
News Feed (Notices)
Patrols
Add Patrols for a Unit
Set your Unit's Patrols
Activity Patrol Youth Member Association
Reset Password
Waiting List
Youth Member Administration
Stock and Booking
Award Stock
Stores Booking
Stores Lite Recording
Bulk Update
Award
Camp
Event
Hike Record
NYP Award - Milestones
NYP Award - OAS
NYP Award - Other
Program Planner
Program Planner
Activity Awards
Award Requirements
Activity Types
Activity Themes
Program Type
Activities
Programs
Unit - Youth Members' Programs
Reports
Attendance
Award Requirements List
Awards Completed
Scout Troop List
Unit Activity
Unit Award Overview
Unit Summary
Transcript of Awards
NYP Reports
Attendance
Award Requirements List
Awards Completed
OAS Task Report
Progress Chart
Unit Award Overview
Transcript of Awards
Resources
Resources
View Awards
Leaders' Awards
Select Awardee
Help
Function Lookup
Report Issue/Request Functionality
Venturer Scout Leader
An overview of the Venturer Scout Leader functionality:
Accounting
Create reporting categories for Accounts
Income and Expenditure Categories
Income and Expenditure Lines
Unit Funds
Activities
Activity – E1 Administration
Activity – E1
Event Approval Package
Camp Sites
Programs
Catering
Recipes
Sandwich Filling Guide
Meals
Event
Risks
Activity Pack - Approval
Camps
Log - Summary
Hikes
Log - Abseiling
Log - Dives
Log - Paddling
Log - Rock Climbing
Log - Sailing
Major Events
Pen Pals
Administration
Account Details
Account Status Update
Account Transfer
Account - Youth Member Association
Attendance
Bulk Import Youth Members
Leader Administration
Meal Menus
New Chum
News Feed (Notices)
Patrols
Add Patrols for a Unit
Set your Unit's Patrols
Activity Patrol Youth Member Association
Reset Password
Waiting List
Youth Member Administration
Stock and Booking
Award Stock
Stores Booking
Stores Lite Recording
Bulk Update
Award
Camp
Event
Hike Record
NYP Award - Milestones
NYP Award - OAS
NYP Award - Other
Program Planner
Program Planner
Activity Awards
Award Requirements
Activity Types
Activity Themes
Program Type
Activities
Programs
Unit - Youth Members' Programs
Reports
Attendance
Award Requirements List
Awards Completed
Unit Activity
Unit Award Overview
Unit Summary
Transcript of Awards
Venturer Unit List
NYP Reports
Attendance
Award Requirements List
Awards Completed
OAS Task Report
Progress Chart
Unit Award Overview
Transcript of Awards
Resources
Resources
View Awards
Leaders' Awards
Select Awardee
Help
Function Lookup
Report Issue/Request Functionality
Rover Scout Advisor
An overview of the Rover Scout Advisor functionality:
Accounting
Create reporting categories for Accounts
Income and Expenditure Categories
Income and Expenditure Lines
Unit Funds
Activities
Activity – E1 Administration
Activity – E1
Event Approval Package
Camp Sites
Programs
Catering
Recipes
Sandwich Filling Guide
Meals
Event
Risks
Activity Pack - Approval
Camps
Log - Summary
Hikes
Log - Abseiling
Log - Dives
Log - Paddling
Log - Rock Climbing
Log - Sailing
Major Events
Pen Pals
Administration
Account Details
Account Status Update
Account Transfer
Account - Youth Member Association
Attendance
Bulk Import Youth Members
Leader Administration
Meal Menus
New Chum
News Feed (Notices)
Patrols
Add Patrols for a Unit
Set your Unit's Patrols
Activity Patrol Youth Member Association
Reset Password
Waiting List
Youth Member Administration
Stock and Booking
Award Stock
Stores Booking
Stores Lite Recording
Bulk Update
Award
Camp
Event
Hike Record
NYP Award - Milestones
NYP Award - OAS
NYP Award - Other
Program Planner
Program Planner
Activity Awards
Award Requirements
Activity Types
Activity Themes
Program Type
Activities
Programs
Unit - Youth Members' Programs
Reports
Attendance
Award Requirements List
Awards Completed
Rover Crew List
Unit Activity
Unit Award Overview
Unit Summary
Transcript of Awards
NYP Reports
Attendance
Award Requirements List
Awards Completed
OAS Task Report
Progress Chart
Unit Award Overview
Transcript of Awards
Resources
Resources
View Awards
Leaders' Awards
Awards
Camps
Events
My Logs
Log - Summary
Log - Abseiling
Log - Dives
Log - Paddling
Log - Rock Climbing
Log - Sailing
Select Awardee
Help
Function Lookup
Report Issue/Request Functionality
Group Leader
An overview of the Group Leader functionality:
You can view all Units in the Group
Activities
Activity - E1 Administration
Activity - E1
Event Approval Package
Camp Sites
Programs
Catering
Recipes
Sandwich Filling Guide
Meals
Event
Risks
Activity Pack - Approval
Administration
Account Details
Account Status Update
Account Transfer
Account Youth Member Association
Leader Administration
News Feed (Notices)
Reset Password
Stock and Booking
Stores
Stores Issue
Stores Returns
Program Planner
Activity Awards
Award Requirements
Activity Types
Activity Themes
Program Type
Activities
Programs
Reports
Group Email List
Group Summary
Membership Progression
Stores Report
Transcript of Awards
View Awards
Leaders' Awards
Youth Members' Awards
Help
Function Lookup
Report Issues/Request Functionality
District, Region, Branch and National Leaders
District, Region, Branch and National Leaders can perform functions and produce reports according to
their level. For instance; a District Commissioner can report on Groups within their District.
Event Approval Package
Camp Sites
Programs
Catering
Recipes
Sandwich Filling Guide
Meals
Event
Risks
Activity Pack - Approval
Program Planner
Activity Awards
Award Requirements
Activity Types
Activity Themes
Program Type
Activities
Programs
Frequently Asked Questions
#
Q&A
Q.1
How do I get access to the ATA (create an account)?
A.1
Select "Create Account" on the login page.
Q.2
What is the difference between the ATA and Scout Central / Pioneer Tracker?
A.2
While Scout Central / Pioneer Tracker is a very good application and meets many peoples’ needs, some
people require more flexibility, granularity in recording Award dates and reporting. This application
provides this extra flexibility. This application also provides functionality to assist in the running
of the Group (e.g., Quartermaster, Treasurer).
Q.3
What manuals are available?
A.3
Manuals are no longer available. In their place searchable help functionality has been provided.
Q.4
How do I report issues (e.g., bugs, incorrect information, incorrect spelling), request extra
functionality and request new reports?
A.4
When logged in, select "Help" in the menu bar then "Report Issue/Request Functionality".
Q.5
Can I bulk add members (i.e., Joey, Cub, Scout, Venturer or Rover) to my Unit?
A.5
Yes, please select "Administration" in the menu bar then "Bulk Import Youth Members".
Q.6
Can I bulk add member's Awards?
A.6
Yes, please select "Bulk Update" in the menu bar then "Award Bulk Update".
Q.7
What is the difference between an Account and a Member?
A.7
An Account provides you with access to the application and its functionality, including
limited member’s records. A Member has records in the application (e.g., Awards, personal information,
activities).
Q.8
Does the ATA cater for Branch based Awards?
A.8
Yes.
Questions I Wish Were Frequently Asked
#
Q&A
Q.1
How do I contribute to the development of the ATA?
A.1
Contact the Administrator via the Login page.
We are always looking for people with any of the following skills: