The Award Tracking Application

Introduction

The Award Tracking Application (ATA) was designed and developed in 2015 by Glyn (Wirrin) Bartlett as his Wood Badge project. Initially the ATA was for use by his Cub Scout section. The ATA was presented to the Moocooboolah Seeonee and, after favourable comments, Glyn expanded the ATA for use by all Cub sections. After requests from other Sections Glyn expanded The ATA to cater for all Sections throughout Australia. The ATA was then presented to Scouts Australia who subsequently encouraged Glyn to inform other Leaders about the ATA through the Scouts Australia Facebook page. The ATA has been under constant review and development ever since.

In 2018 Glyn received a Meritorious Service award, in part for his work on the ATA.

The ATA is an online application that allows Leaders to record and track, through a number of reports, the Award progress of youth members. It also allows parents and youth members to review Award progress.

The ATA caters for both the previous and the current award schemes.

The application is web based and therefore does not need the installation of any special software and is compatible with all operating systems. Being web based, special consideration has been given to security to ensure our youth members’ privacy.

Security features of the ATA are:

• SSL encryption
• Controls over who can add users of the application
• Strong password requirements (at least eight characters long, containing at least one uppercase, lowercase, numeric and special character)
• Passwords are stored encrypted
• Accounts are disabled after three incorrect password attempts on an account and need to be reset by a Section’s Leader or Administrator; or by using the password recover feature
• All Leaders, Parents and youth members are granted access by an account holding Leader from within their Section; as the Leader knows the validity of the request
• Leaders can only administer their own Section members’ accounts
• Leaders can see all the details of account holders only within their Section and Group
• Parents and guardians can only see the Award details of their children
• Youth members can only see their own Award details
• The setup and maintenance of Awards is done by an administrator

The application is designed to be easy to use and intuitive.

Features

The functionality includes a wide range of administration and reports including an Peak Award progress chart (showing the number of elements to be completed by the awardee against the number of elements that should have, ideally, been completed to date):

Most reports can be copied to the clipboard, exported (csv, MS Excel, PDF) and printed.

The functionality available depends on your role (access level) and Section. The ATA allows an individual to have more than one role (e.g., Leader and parent, GL and Leader, Rover and Leader).

The roles provided are:

• Youth Member / Rover
• Parent (or other family member/guardian)
• Committee Member
• Quartermaster
• Leader
  • Joey
  • Cub
  • Scout
  • Venturer
  • Rover
• Group Leader
• District, Region, State and National Leaders

Youth Member / Rover

An overview of the Youth Member / Rover functionality:

• You can view your history across all Sections
• Activities
  • Camps
  • Hikes
  • Major Events
  • Pen Pals
• Administration
  • Account Details
  • Account Recovery Questions
• Reports
  • Transcript of Awards
• Resources
  • Resources
• Help
  • Function Lookup

Parent (or other family member/guardian)

An overview of the Parent (or other family member/guardian) functionality:

• You can view all your children in each Section. You may need to request each Section Leader to attach your child to your account.
• You can view each of your children's history across all Sections
• Activities
  • Activity - E1
  • Camps
  • Hikes
  • Major Events
  • Pen Pals
• Administration
  • Account Details
  • Account Recovery Questions
  • Individual Details
• Reports
  • Transcript of Awards
• Resources
  • Resources
• Help
  • Function Lookup
  • Report Issues/Request Functionality

Committee Member

An overview of the Committee Member functionality:

• You can view all Sections in the Group
• Administration
  • Account Details
  • Account Recovery Questions
• Reports
  • Group Summary
  • Group Email List

Quartermaster

An overview of the Quartermaster functionality:

• You can administer the stores details for the Group.
• Administration
  • Account Details
  • Account Recovery Questions
• Stock and Booking
  • Stores
  • Stores Issue
  • Stores Returns
• Help
  • Function Lookup
  • Report Issues/Request Functionality

Joey Scout Leader

An overview of the Joey Scout Leader functionality:

• Activities
  • Activity – E1 Administration
  • Activity – E1
  • Camps
  • Hikes
  • Major Events
  • Pen Pals
• Administration
  • Account Details
  • Account Recovery Questions
  • Account Status Update
  • Account Transfer
  • Account Youth Member Association
  • Attendance
  • Bulk Import Youth Members
  • Leader Administration
  • Meal Menus
  • New Chum
  • Reset Password
  • Waiting List
  • Youth Member Administration
• Award Stock
• Bulk Update
  • Award
  • Event
  • Camp
  • Hike Record
  • NYP Award
• Reports
  • Attendance
  • Joey Mob List
  • Section Activity
  • Section Award Overview
  • Section Summary
  • Transcript of Awards
• NYP Reports
  • Attendance
  • Progress Chart
  • Section Award Overview
  • Transcript of Awards
• Resources
  • Resources
• View Awards
  • Leaders' Awards
  • Select Awardee
• Help
  • Function Lookup
  • Report Issues/Request Functionality

Cub Scout Leader

An overview of the Cub Scout Leader functionality:

• Activities
  • Activity – E1 Administration
  • Activity – E1
  • Camps
  • Hikes
  • Major Events
  • Pen Pals
• Administration
  • Account Details
  • Account Recovery Questions
  • Account Status Update
  • Account Transfer
  • Account - Youth Member Association
  • Attendance
  • Bulk Import Youth Members
  • Meal Menus
  • New Chum
  • Reset Password
  • Waiting List
  • Youth Member Administration
• Award Stock
• Bulk Update
  • Award
  • Camp
  • Event
  • Hike Record
  • NYP Award
• Reports
  • Attendance
  • Award Summary
  • Boomerang Completion
  • Boomerang Summary
  • Cub Pack List
  • Grey Wolf
  • Pack Summary
  • Personal Details
  • Personal Details
  • Progress Chart
  • Section Activity
  • Section Award Overview
  • Transcript of Awards
• NYP Reports
  • Attendance
  • Progress Chart
  • Section Award Overview
  • Transcript of Awards
• Resources
  • Resources
• View Awards
  • Leaders' Awards
  • Select Awardee
• Help
  • Function Lookup
  • Report Issue/Request Functionality

Scout Leader

An overview of the Scout Leader functionality:

• Activities
  • Activity – E1 Administration
  • Activity – E1
  • Camps
  • Hikes
  • Major Events
  • Pen Pals
• Administration
  • Account Details
  • Account Recovery Questions
  • Account Status Update
  • Account Transfer
  • Account - Youth Member Association
  • Attendance
  • Bulk Import Youth Members
  • Leader Administration
  • Meal Menus
  • New Chum
  • Reset Password
  • Waiting List
  • Youth Member Administration
• Award Stock
• Bulk Update
  • Award
  • Camp
  • Event
  • Hike Record
  • NYP Award
• Reports
  • Attendance
  • Scout Troop List
  • Section Activity
  • Section Award Overview
  • Section Summary
  • Transcript of Awards
• NYP Reports
  • Attendance
  • Progress Chart
  • Section Award Overview
  • Transcript of Awards
• Resources
  • Resources
• View Awards
  • Leaders' Awards
  • Select Awardee
• Help
  • Function Lookup
  • Report Issue/Request Functionality

Venturer Scout Leader

An overview of the Venturer Scout Leader functionality:

• Activities
  • Activity – E1 Administration
  • Activity – E1
  • Camps
  • Hikes
  • Major Events
  • Pen Pals
• Administration
  • Account Details
  • Account Recovery Questions
  • Account Status Update
  • Account Transfer
  • Account - Youth Member Association
  • Attendance
  • Bulk Import Youth Members
  • Leader Administration
  • Meal Menus
  • New Chum
  • Reset Password
  • Waiting List
  • Youth Member Administration
• Award Stock
• Bulk Update
  • Award
  • Camp
  • Event
  • Hike Record
  • NYP Award
• Reports
  • Attendance
  • Section Activity
  • Section Award Overview
  • Section Summary
  • Transcript of Awards
  • Venturer Unit List
• NYP Reports
  • Attendance
  • Progress Chart
  • Section Award Overview
  • Transcript of Awards
• Resources
  • Resources
• View Awards
  • Leaders' Awards
  • Select Awardee
• Help
  • Function Lookup
  • Report Issue/Request Functionality

Rover Scout Advisor

An overview of the Rover Scout Advisor functionality:

• Activities
  • Activity – E1 Administration
  • Activity – E1
  • Camps
  • Hikes
  • Major Events
  • Pen Pals
• Administration
  • Account Details
  • Account Recovery Questions
  • Account Status Update
  • Account Transfer
  • Account - Youth Member Association
  • Attendance
  • Bulk Import Youth Members
  • Leader Administration
  • Meal Menus
  • New Chum
  • Reset Password
  • Waiting List
  • Youth Member Administration
• Award Stock
• Bulk Update
  • Award
  • Camp
  • Event
  • Hike Record
  • NYP Award
• Reports
  • Attendance
  • Rover Crew List
  • Section Activity
  • Section Award Overview
  • Section Summary
  • Transcript of Awards
• NYP Reports
  • Attendance
  • Progress Chart
  • Section Award Overview
  • Transcript of Awards
• Resources
  • Resources
• View Awards
  • Leaders' Awards
  • Select Awardee
• Help
  • Function Lookup
  • Report Issue/Request Functionality

Group Leader

An overview of theGroup Leader functionality:

• You can view all Sections in the Group
• Activities
  • Activity - E1 Administration
  • Activity - E1
• Administration
  • Account Details
  • Account Recovery Questions
  • Account Status Update
  • Account Transfer
  • Account Youth Member Association
  • Leader Administration
  • Reset Password
• Stock and Booking
  • Stores
  • Stores Issue
  • Stores Returns
• Reports
  • Award Transcript
  • Group Email List
  • Group Summary
• View Awards
  • Leaders' Awards
• Help
  • Function Lookup
  • Report Issues/Request Functionality

District, Region, State and National Leaders

District, Region, State and National Leaders can perform functions and produce reports according to their level. For instance; a District Commissioner can report on Groups within their District.

Frequently Asked Questions

#	Q&A
Q.1	How do I get access to the ATA (create an account)?
A.1	Select "Create Account" on the login page.
Q.2	What is the difference between the ATA and Scout Central / Pioneer Tracker?
A.2	While Scout Central / Pioneer Tracker is a very good application and meets many peoples’ needs, some people require more flexibility, granularity in recording Award dates and reporting. This application provides this extra flexibility.
Q.3	What manuals are available?
A.3	Manuals are no longer available. In their place searchable help functionality has been provided.
Q.4	How do I report issues (e.g., bugs, incorrect information, incorrect spelling), request extra functionality and request new reports?
A.4	When logged in, select "Help" in the menu bar then "Report Issue/Request Functionality".
Q.5	Can I bulk add members (i.e., Joey, Cub, Scout, Venturer or Rover) to my Unit (Section)?
A.5	Yes, please select "Administration" in the menu bar then "Bulk Import Youth Members".
Q.6	Can I bulk add member's Awards?
A.6	Yes, please select "Bulk Update" in the menu bar then "Award Bulk Update".
Q.7	What is the difference between an Account and a Member?
A.7	An Account provides you with access to the application and its functionality, including limited member’s records. A Member has records in the application (e.g., Awards, personal information, activities).

Questions I Wish Were Frequently Asked

#	Q&A
Q.1	How do I contribute to the development of the ATA?
A.1	Contact the Administrator via the Login page. We are always looking for people with any of the following skills: Java development HTML5 JavaScript jQuery JSON Apache Tomcat MySQL User experience Web page design Documentation (e.g., technical, user, review) Web security